A 'Club User' is a person who's user account is given access to the 'Club Area'. When a User Account has been given Club User permissions the system will then active new options in the menu and additional access to different modules in the system is granted.
All security access for the Club User is controlled and maintained by the 'Club Administrator'. The Club Administrator is able to add and remove access as well as change the access levels for the club users. It is recommended that there is only one Club Administrator, however The Club Administrator is also able to add other Club Administrators who will then have the same access levels.
* Warning, if you appoint another Club Administrator this person will then be able to revoke your permissions and remove your access from the club.
To give permission for a user account to access your club please follow these instructions:
- From the menu click on 'Club Area' and then select 'My Clubs'.
- Click on the Club Name to view the 'Club Details' page.
- From the club details page scroll to the 'Club Users' section and click on the 'Add New Club User' button.
From the 'Add New Club User' page input the email address of the person you want to give acces to. When the email address has been added the system will then search for the matching user account and provide you with the persons name so that you can validate the information that you have been given.
Select the appropriate access permissions for the user account. You can pick and choose what the Club User has acces to, this is handy if you have someone who looks after Club Membership but you may not want them to be able to view any of the entries for an event.
*Note: When automated emails are sent they will only be sent to the users that have access to the given module that the email is sent from.
Club Administrator: This account will also be able to add and remove other user accounts as well as change access levels of any of the Club Users.
Allowed to process refunds: Select this option if you would like to allow the user account to process refunds, when selected the Club User will also only be able to refund the items that they have permission to access. For example, if the Club User has Activity Access but not Event Access they will be able to refund club activity purchases but not any event entries.
Event Access: Enables access to the event details page, entries and reports for the any of the clubs event.
Activity Access: Enabled access to the Club Activity module to add and maintain all the Club Activity items.
Membership Access: Enabled access to the Club Membership module to setup and configure membership as well as authorise membership renewals.
Accounting Access: Enables access to the Club Accounting module and all the Club Accounting features.
*Note: If you have an accounting you can give them access to the Club Accounting module only to assist you with any auditing or accounting assistance you need.